# AI presentations for mid-sized companies: one brand across every department > AI builds editable PowerPoint, Word and Excel documents for every department of a mid-sized company. Colleagues work in the company look by opening its .pptx or setting a brand, write in German or English, and start from last quarter's deck with “Use as template”. Files are stored in the EU, AI processing runs with providers in the USA and training use is excluded by contract. A team plan for 3 or more people is available on request. - Source: https://ai-presentations.com/for/mid-sized-companies/ - Updated: 22 October 2026 - Language: English - German version: https://ai-presentations.com/de/fuer/mittelstand/ ## At a glance - One look for all: each colleague opens the company .pptx or clicks “Read brand” on the website - German and English documents, written in the language of the request; translations by chat request - Files stored in the EU; AI requests go to providers in the USA; training use excluded by contract - Team plan for 3 or more people on request; invite colleagues as editors by e-mail ## Steps 1. **Fix the look once.** Choose the master: the company .pptx (up to 30 MB, via “Open PowerPoint, PDF or Word”) or a brand from “Read brand” on the website. Test it on one real deck before colleagues start. 2. **Give each department its recurring deck.** Management, finance, sales, HR and projects each start from the deck they repeat. Attach last quarter's file or an Excel export, name the audience and the decision, and approve the page plan. 3. **Hand out a master deck.** Share a template-only deck with a public link and leave “Allow use as template” on. Signed-in colleagues copy it with “Use as template, free”, which copies pages, page format and images. 4. **Work on one document together.** The owner invites colleagues as editors on the “People” tab. Editors change pages by hand and export; AI tasks run on the plan of the document's owner. 5. **Ask for a team plan.** For 3 or more people, request a team plan (slaide.de/team, info@slaide.de); credits and billing are confirmed in the offer. ## Spec sheet | Item | Detail | Status | | --- | --- | --- | | Company look | Open your .pptx (up to 30 MB) or set a brand. Each colleague sets the company look in one step: open the same file or click “Read brand”. | Yes | | Languages | A document is written in the language of the request, German or English. Existing pages are translated by a chat request. | Yes | | Working together | Roles: owner and editor. Invite colleagues by e-mail on the People tab; changes sync live. | Yes | | Team plan | For 3 or more people, on request via slaide.de/team. Credits and billing are confirmed in the offer. | Yes | | Data location | Account data, documents and uploads with Supabase in the EU. AI requests via OpenRouter to providers in the USA; transfers rely on the EU-US Data Privacy Framework or standard contractual clauses. | Yes | | Training and processors | Training use is excluded by contract with the providers. Slaide has contracts under Art. 28 GDPR with its own service providers. | Yes | | Price, October 2026 | Each account has its own plan: Plus €7.99 a month (€5.99 billed yearly), Pro €17.99 (€14.99), Max €59.99 (€45.99). Final prices, no VAT shown under § 19 UStG. | Yes | In a mid-sized company, presentations are made in every department and judged by one standard: they should look like the company. AI can give every department a shared starting point, a plan you approve before anything is built and editable files at the end. The data facts are plain: files in the EU, AI processing in the USA. This page is written for the owner or managing director who decides on a rollout and wants to bring the departments on board one after the other. ## What does a mid-sized company use AI presentations for? For the decks every team repeats. Each row below links to a template page; pilot with the one a department builds most often. | Who | Recurring deck | Template | | --------------------- | ----------------------------- | ---------------------------------------------------------------------------------------------------------------- | | Management and owners | Quarterly report to the board | [Board presentation](https://ai-presentations.com/templates/board-presentation/) | | Management | Strategy and annual planning | [Strategy presentation](https://ai-presentations.com/templates/strategy-presentation/) | | Project office | Steering committee and status | [Steering committee](https://ai-presentations.com/templates/steering-committee/), [Project status report](https://ai-presentations.com/templates/project-status-report/) | | Finance | Budget round | [Budget presentation](https://ai-presentations.com/templates/budget-presentation/) | | HR | New-hire onboarding | [Employee onboarding](https://ai-presentations.com/templates/employee-onboarding/) | Sales, finance, marketing and HR have pages of their own: [sales teams](https://ai-presentations.com/for/sales-teams/), [finance teams](https://ai-presentations.com/for/finance-teams/), [marketing teams](https://ai-presentations.com/for/marketing-teams/) and [HR teams](https://ai-presentations.com/for/hr-teams/). ## How do you keep every department on one brand? Give everyone the same starting point. There are two ways. Colleagues open the same company .pptx: the AI reads theme fonts and colors, layouts and footers, and builds new slides in that design. Or each reads the same brand with “Read brand” from the company website. Each colleague sets the company look in one step. You can also hand out a master deck. Build one document that holds only the look, share it with a public link and leave “Allow use as template” on, which is the default. Signed-in colleagues copy it with “Use as template, free”. That uses no credits and copies pages, page format and images. Anyone with the link can open it, so the master deck holds no figures and no customer names. Two things help whoever guards the design. An instruction in a request wins over the brand, and new slides are built as ordinary text boxes, shapes and pictures in your design. Test the result on one real deck against your brand rules before colleagues start. The page on [using your own template](https://ai-presentations.com/ai-presentation-company-template/) covers what carries over. ## Can the company work in German and English? Yes. A document is written in the language of the request, not the language of the interface. Existing pages are translated by a chat request, for example for the English edition of a German report. Check units and number formats on every page. ## What do IT and data protection need to know? As of October 2026, the German privacy policy and terms are binding; the English versions are convenience translations. The privacy policy lists every processor and transfer basis in full; give it to your data protection officer before you invite the team. | Question | Answer | | -------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | | Where are documents stored? | Account data, documents and uploads with Supabase in the EU | | Where does AI processing happen? | Requests and the content they need go through OpenRouter to language-model providers in the USA | | What is the basis for the US transfer? | US transfers rely on the EU-US Data Privacy Framework, otherwise on standard contractual clauses; access by US authorities cannot be ruled out entirely | | Is content used for training? | Use for the providers' own purposes or for training is excluded by contract | | Who else is involved? | Vercel for hosting and rendering (USA and EU), Stripe for payments (Ireland and USA), Resend for account e-mails, Sentry for error reports without content, Pexels and Brandfetch for photo and logo search. Slaide has contracts under Art. 28 GDPR with its own service providers; for the contract with you, ask | | Who is responsible? | The controller named in the privacy policy is Nathalie Scholl in Heilbronn. No data protection officer is appointed, as there is no legal obligation | | What happens to scans? | For a PDF page without a text layer, an image of the page goes to a model for text recognition | For sensitive material, first check whether processing in the USA is permitted for you. If your policy forbids it, that material stays out. ## How does a team plan work? Each account has its own plan, and an invitation gives access to one document. For 3 or more people a team plan is available on request at slaide.de/team; credits and billing are confirmed in the offer. The request form asks for work e-mail, company, team size, documents per month and use case. AI tasks run on the plan of the document's owner, so the credits and the page limit of that plan apply. ## How should you start? Start small and measurable, one department at a time. Pick one department and its recurring deck, for example the monthly management report. Fix the look, attach last month's file and the new Excel export, and let one person build it. Compare the first version with the last one made by hand: what had to be corrected, and how many credits did the document use? The usage page shows credits per document. After a few rounds you know whether the plan, the look and the data answers fit. Bring in the next department only then. To start, open the department's last .pptx with “Open PowerPoint, PDF or Word”, attach the new Excel export and build this month's report from it. ## Brief for the AI A complete brief for the AI. Replace the [placeholders] with your facts. ```text Create a [10]-slide quarterly report for [the shareholders or the management board] of [company, industry, about N employees]. Goal: [the decision, for example approve the investment in a second production line]. Structure: a summary with the decision first, [four] KPIs against plan and prior year, revenue and margin by [business unit], the main variances with their causes, the status of [three] projects in red, amber or green, risks with an owner each, the decisions we need today and the next steps. Use only figures from the attached [Excel export]; mark every assumption. Design: our company template, 16:9. Language: [English], amounts in [€ thousand]. ``` [Open this brief in the editor](https://app.slaide.de/registrieren?prompt=Create+a+%5B10%5D-slide+quarterly+report+for+%5Bthe+shareholders+or+the+management+board%5D+of+%5Bcompany%2C+industry%2C+about+N+employees%5D.+Goal%3A+%5Bthe+decision%2C+for+example+approve+the+investment+in+a+second+production+line%5D.+Structure%3A+a+summary+with+the+decision+first%2C+%5Bfour%5D+KPIs+against+plan+and+prior+year%2C+revenue+and+margin+by+%5Bbusiness+unit%5D%2C+the+main+variances+with+their+causes%2C+the+status+of+%5Bthree%5D+projects+in+red%2C+amber+or+green%2C+risks+with+an+owner+each%2C+the+decisions+we+need+today+and+the+next+steps.+Use+only+figures+from+the+attached+%5BExcel+export%5D%3B+mark+every+assumption.+Design%3A+our+company+template%2C+16%3A9.+Language%3A+%5BEnglish%5D%2C+amounts+in+%5B%E2%82%AC+thousand%5D.&utm_source=ai-presentations.com&utm_medium=referral&utm_campaign=audience%3Amid-sized&utm_content=markdown) ## Frequently asked questions ### Is an AI presentation maker suitable for a mid-sized company? Yes, for the decks each department repeats: it builds them in your company look, plans before it builds and exports editable files. Start with one department and one recurring deck before you decide on a rollout. ### Where is our data stored and who processes it? Account data, documents and uploaded files are stored with Supabase in the EU. To create or change a document, your request and the content it needs go through OpenRouter to language-model providers in the USA. Training use is excluded by contract with the providers. ### Can all departments use the same company template? Each colleague sets the company look in one step: open the same .pptx or click “Read brand” on the website. You can also share a template-only deck with a public link; signed-in colleagues copy it with “Use as template, free”. Anyone with the link can open it, so put no figures or customer names into it. ### How does a team plan work? A team plan for 3 or more people is available on request via slaide.de/team. Credits and billing are confirmed in the offer. ### Can we write documents in German and English? Yes. A document is written in the language of the request, and existing pages are translated by a chat request. Check units and number formats on every page. ### How should we start a rollout? Start with one department and its recurring deck, for example the monthly management report. Fix the look, attach last month's file and the new Excel export, and let one person build it. Then add the next department; the usage page shows credits per document. ## Related pages - [Board presentation](https://ai-presentations.com/templates/board-presentation/): A board presentation template with the 8 slides a quarterly board meeting needs: summary, KPIs, revenue, EBITDA bridge, initiatives, risks and decisions. - [Steering committee](https://ai-presentations.com/templates/steering-committee/): A steering committee presentation template with 8 slides: status headline, key figures, schedule, budget bridge, workstreams, risks and the decisions you need. - [Your own template with AI](https://ai-presentations.com/ai-presentation-company-template/): Open your .pptx and build new slides in your own fonts, colors and layouts, or set up a brand kit. See what the AI reads from your file, plan by plan. - [AI presentations for enterprise teams](https://ai-presentations.com/for/enterprise/): How enterprise teams that present every week use AI presentations: recurring decks in their own look, editing together, the data facts and a pilot plan. - [AI presentations for finance teams](https://ai-presentations.com/for/finance-teams/): How finance teams use AI for board packs, monthly reporting and budget decks: Excel in, waterfall bridges drawn, numbers linked to cells, models built. - [AI presentations for sales teams](https://ai-presentations.com/for/sales-teams/): How sales teams build a deck per account, prepare first meetings, run quarterly reviews and write case studies with AI, starting from the deck that already won. --- ai-presentations.com is published by Slaide (https://www.slaide.de), a sole proprietorship run by Nathalie Scholl in Heilbronn, Germany. [How this site is written, checked and corrected](https://ai-presentations.com/editorial-policy/).