# AI presentations for HR teams: onboarding, trainings, policies, all-hands > HR teams make the same kinds of decks again and again: onboarding for each start date, trainings, policy updates and all-hands. The AI builds them from your brief and your files, in your brand or your own template, and exports an editable PowerPoint with speaker notes if you ask for them. Files are stored in the EU, AI requests go to providers in the USA with training excluded by contract, and roles and aggregates keep personal data out of your briefs. - Source: https://ai-presentations.com/for/hr-teams/ - Updated: 22 October 2026 - Language: English - German version: https://ai-presentations.com/de/fuer/personalabteilung/ ## At a glance - Import last year's onboarding deck with its speaker notes and no credits, then ask for the new dates and changes - Speaker notes for trainers live in the PowerPoint file; shared links, embeds and template copies strip them - Attach a policy as Word or PDF and ask for what changes, who is affected, from when and where to ask - Files in the EU, AI requests to providers in the USA, training excluded by contract; brief with roles and aggregates ## Steps 1. **Start from what you already have.** Import last year's deck with “Open PowerPoint, PDF or Word”, or start from your company template. An import keeps speaker notes and slide size and uses no credits. 2. **Brief with roles, not names.** Attach the policy, the schedule or the survey summary. Name the audience, the start date and what people must do afterward. Use roles instead of names and aggregates instead of rows. 3. **Approve the plan.** On a new document the AI asks up to four questions and shows a page plan with a “What I assumed” list. Check dates, deadlines and entitlements there, then click “Let’s go”. 4. **Check what HR and legal own.** Compare every date, number of days and entitlement with its source. Have legal or your data protection officer read policy wording before it goes out. 5. **Ask for notes, then export or share.** Ask for speaker notes if someone presents; they go into the PowerPoint file. Export it, or share a public link for material meant for everyone and send internal decks as exported files. ## Spec sheet | Item | Detail | Status | | --- | --- | --- | | Speaker notes | Up to 10,000 characters per slide, written when you ask and stored in the PowerPoint file. Public links, embeds and template copies strip them, so a talk track stays internal. | Yes | | Reuse an old deck | “Open PowerPoint, PDF or Word” keeps notes and slide size and uses no credits. Plus imports up to 12 slides, Pro and Max up to 150. | Yes | | Policies and handbooks | Attach Word or PDF as source. A4 documents export to Word with real headings and tables. Plus builds 12 pages per document, Pro and Max up to 500. | Yes | | Data location | Files are stored in the EU. AI requests go to language-model providers in the USA, and use for training is excluded by contract. Check your own agreements and ask your data protection officer. | Yes | | Sharing with staff | A public link has a random identifier and opens without an account; notes stay in your file. Send internal decks as exported files through your own channels. | Yes | | Languages | A deck follows the language of your request, and a chat request translates existing pages. | Yes | | Working together | Invite editors by e-mail on the “People” tab; changes sync live. A team plan for 3 or more people is available on request. | Yes | | Price, October 2026 | Plus €7.99 a month (€5.99 billed yearly), Pro €17.99 (€14.99). Paid plans export without the “Made with Slaide” mark. Team plan for 3 or more on request. | Yes | HR decks have two audiences at once: new colleagues who read them in a hurry on day one, and managers who present them without you in the room. That makes correct dates and good speaker notes matter more than polish. This page covers the decks an HR team repeats, how to build them with the AI and how to handle personal data. ## Which decks does an HR team build most often? Four decks cover most of the work. Each template page gives a sample structure and a brief; swap in your own dates, roles and policies. | Deck | Used when | Template | | ------------------- | ------------------------------------------------------ | ---------------------------------------------------------- | | Employee onboarding | Every start date, for one new colleague or a cohort | [Employee onboarding](https://ai-presentations.com/templates/employee-onboarding/) | | Training | Compliance refreshers, tool training, manager training | [Training presentation](https://ai-presentations.com/templates/training-presentation/) | | Project kickoff | A new HR process, system or survey needs a start | [Project kickoff](https://ai-presentations.com/templates/project-kickoff/) | | Company profile | Recruiting events and welcome sessions: who we are | [Company profile](https://ai-presentations.com/templates/company-profile/) | Policy updates and all-hands meetings reuse the same pieces: what changes, for whom, from when and where to ask. ## How do you build an onboarding deck that stays current? Start from last year's deck instead of a blank page. In the library, “Open PowerPoint, PDF or Word” imports a .pptx up to 30 MB, keeps its speaker notes and slide size and uses no credits. Plus imports up to 12 slides of a file, Pro and Max up to 150. Then tell the AI what changed: the start date, the people by role, the benefits and the tools. Attach the benefits summary and the tool list as source files, and ask for every date to be written with its weekday, so a wrong weekday is easy to spot. Name for each tool the day it is ready and who sets it up, so a missing login on day two is a known item and not a surprise. *The week-one slide of an onboarding deck: one line per day, each with a date and one thing to do. Example with invented figures.* 5. Week one moves from setup on Monday to your first goals on Thursday For a new cohort, start from your master deck: “Use as template” in the library copies pages, page format and images with no credits and leaves chat, versions and attachments behind. Keep the master in your library, because onboarding material contains internal information. The page on [using your own template](https://ai-presentations.com/ai-presentation-company-template/) shows how your corporate design carries over. ## How do you turn a policy into something people read? Attach the policy as Word or PDF, up to 30 MB per file, and say what the reader must do afterward. Ask for the same five answers on every policy deck: what changes, who is affected, from when, what to do and where to ask. Action titles help, as in “From 1 January, expense claims go through the new portal”; our guide to [action titles](https://ai-presentations.com/guides/action-titles/) shows how they work. The page on [report to presentation](https://ai-presentations.com/convert/report-to-presentation/) covers the route from a long document to slides. Where you have one, attach the Word file or a PDF with a text layer. If a deck needs a legal rule or a deadline from outside your files, the AI may search the web, and each finding links to its source in the assistant panel. Compare statutory figures with the law or with your counsel. For a handbook, use an A4 portrait document. It exports to Word with real headings and tables. Plus builds 12 pages per document, Pro and Max up to 500. ## How do you prepare trainings and give trainers speaker notes? Give the AI the learning goals first, then the material: the policy, the last session's slides, the cases and their answers. A training works when it says what people can do afterward, sets time against the agenda and leaves room for practice. The [training presentation](https://ai-presentations.com/templates/training-presentation/) shows that structure. Ask for speaker notes if someone else delivers the session. The AI writes them when asked, up to 10,000 characters per slide, and they live in the PowerPoint file. Public links, embeds and template copies strip them, so a talk track does not leak when you share the deck. Our glossary entry on [speaker notes](https://ai-presentations.com/glossary/speaker-notes/) explains how to write them. While presenting in the editor, the N key opens the speaker notes. If trainers need a handout, ask for a one-page A4 document and export it to Word. ## How do you present people numbers to the whole company? Attach the survey summary or the KPI export as Excel or CSV, aggregated and without names. Say which period and which definitions apply, because turnover, time to hire and engagement scores are counted differently from company to company. Name missing figures instead of leaving them empty. The AI is told not to fill gaps with invented figures and to label assumptions; compare the numbers on the pages with your export before the deck goes out. When a number in a chart changes, ask the AI for an update. The guide to [choosing the right chart](https://ai-presentations.com/guides/choosing-the-right-chart/) helps with the form. A structure that works for an all-hands: the answer first, then the three numbers behind it, what you heard, what happens next and by when. ## What about personal data of employees and applicants? > **Warning: Check this before you add personal data** > > AI requests go to language-model providers in the USA. For sensitive material, check your own agreements first and ask your data protection officer. As of October 2026, documents and uploads are stored with Supabase in the EU. To build or change a document, your request and the content it needs go through OpenRouter to language-model providers in the USA. Use of your content for the providers' own purposes or to train models is excluded by contract with the providers. US transfers rely on the EU-US Data Privacy Framework, otherwise on standard contractual clauses; access by US authorities cannot be ruled out entirely. Two more paths matter for HR. A scanned PDF page without a text layer goes as an image to a text-recognition model. The Chrome extension reads a page when you add it, as your browser shows it, including pages you are signed in to, so keep HR systems out of it. **Key takeaways** - **Roles instead of names.** Write “your buddy” and “the HR business partner” unless a name belongs on the slide. - **Aggregates instead of rows.** Attach survey results and headcounts as summaries. - **Keep records out.** No personnel files, applications, health data or per-person salaries in requests or attachments. - **Agree contracts.** Slaide has contracts under Art. 28 GDPR with its own service providers; for the contract with you, ask . ## Who can work on the deck, and who sees it? Invite colleagues as editors on the “People” tab, by e-mail. Editors edit pages, reorder them, restore versions and export, and changes sync live. The owner uploads files, shares publicly and invites, and AI tasks run on the plan of the document's owner. For 3 or more people a team plan is available on request via slaide.de/team; credits and billing are confirmed in the offer. A public link has a random identifier. Viewers read the deck and present it, and the notes stay in your file. Anyone who has the link can open it, so use it for material meant for everyone and send internal decks as exported files through your own channels. The share panel counts views. ## What should HR check before a deck goes out? **Key takeaways** - **Dates.** Write every date with its weekday and compare it with the source. - **Entitlements and numbers.** Days, amounts and deadlines come from your policy, so compare each one with it. - **Legal wording.** Counsel or your legal team reads policy text and statutory figures. - **Speaker notes.** Read them as the presenter will, because the presenter will not have you in the room. - **Channel.** A public link for material meant for everyone, an exported file for internal decks. To start, import last year's onboarding deck with “Open PowerPoint, PDF or Word”, ask for the new dates written with their weekdays and read the page plan before anything is built. ## Brief for the AI A complete brief for the AI. Replace the [placeholders] with your facts. ```text Create a [9]-slide onboarding deck for new colleagues starting at [company, about N employees] on [Monday 2 November 2026]. Audience: new colleagues in their first week. Goal: they know whom to ask, what happens on each day of week one and what is expected after 30, 60 and 90 days. Structure: welcome, about us in four numbers, how we work, the people who help them, week one by day with real dates, the 30-60-90 plan, tools and access with the date and owner of each, benefits with the real numbers, practical details for the first morning. Use only facts from the attached [onboarding checklist] and [benefits summary]; mark every assumption and name any missing figure instead of guessing. Use roles instead of names unless I give a name. Write short speaker notes for the person who presents. Style: our brand, 16:9. Language: [English]. ``` [Open this brief in the editor](https://app.slaide.de/registrieren?prompt=Create+a+%5B9%5D-slide+onboarding+deck+for+new+colleagues+starting+at+%5Bcompany%2C+about+N+employees%5D+on+%5BMonday+2+November+2026%5D.+Audience%3A+new+colleagues+in+their+first+week.+Goal%3A+they+know+whom+to+ask%2C+what+happens+on+each+day+of+week+one+and+what+is+expected+after+30%2C+60+and+90+days.+Structure%3A+welcome%2C+about+us+in+four+numbers%2C+how+we+work%2C+the+people+who+help+them%2C+week+one+by+day+with+real+dates%2C+the+30-60-90+plan%2C+tools+and+access+with+the+date+and+owner+of+each%2C+benefits+with+the+real+numbers%2C+practical+details+for+the+first+morning.+Use+only+facts+from+the+attached+%5Bonboarding+checklist%5D+and+%5Bbenefits+summary%5D%3B+mark+every+assumption+and+name+any+missing+figure+instead+of+guessing.+Use+roles+instead+of+names+unless+I+give+a+name.+Write+short+speaker+notes+for+the+person+who+presents.+Style%3A+our+brand%2C+16%3A9.+Language%3A+%5BEnglish%5D.&utm_source=ai-presentations.com&utm_medium=referral&utm_campaign=audience%3Ahr-teams&utm_content=markdown) ## Frequently asked questions ### How should HR handle employee or applicant data? Treat it as sensitive and work with roles and aggregates. Files are stored in the EU, AI requests go to language-model providers in the USA, and use of your content for training is excluded by contract. Check your own agreements and ask your data protection officer. In practice: use roles instead of names, attach summaries instead of rows and keep personnel files, applications and health data out of requests and attachments. ### Do speaker notes come with the file? Yes, in the PowerPoint file. Notes are written when you ask, up to 10,000 characters per slide. Public link pages, embeds, the gallery and template copies strip them, so a talk track stays internal, and importing a PowerPoint keeps the notes it already has. ### Can we update last year's onboarding deck? Yes. Import it with “Open PowerPoint, PDF or Word”; the import keeps speaker notes and slide size and uses no credits. Plus imports up to 12 slides, Pro and Max up to 150. Then ask for the new dates and changes, and check every date and entitlement against your source. ### Can employees open a deck without an account? Yes, through a public link. The link has a random identifier, and anyone who has it can open the deck and read every page, so share it with the people it is meant for. Send internal material as an exported file through your own channels. ### What does it cost for an HR team? As of October 2026, Plus costs €7.99 a month (€5.99 billed yearly) with 12 pages per document, and Pro €17.99 (€14.99) with up to 500 pages per document. Hand edits and exports use no credits. A team plan for 3 or more people is on request via slaide.de/team; credits and billing are confirmed in the offer. ## Related pages - [Employee onboarding](https://ai-presentations.com/templates/employee-onboarding/): An employee onboarding presentation template with 9 slides: company facts, principles, key people, week one, a 30-60-90 plan, tools and benefits. - [Training presentation](https://ai-presentations.com/templates/training-presentation/): A training presentation template with 8 slides: objectives, a timed agenda, your own data, core rules, practice, a procedure and a wrap-up. - [Project kickoff](https://ai-presentations.com/templates/project-kickoff/): Open a project on 9 slides: goal, scope, success measures, timeline, team, ways of working, risks and the next 30 days. A kickoff template with an example. - [Speaker notes](https://ai-presentations.com/glossary/speaker-notes/): Speaker notes are the text under a slide that only the presenter sees: what to say, the key numbers and the transition. Learn how to write and use them well. - [Your own template with AI](https://ai-presentations.com/ai-presentation-company-template/): Open your .pptx and build new slides in your own fonts, colors and layouts, or set up a brand kit. See what the AI reads from your file, plan by plan. - [AI presentations for mid-sized companies](https://ai-presentations.com/for/mid-sized-companies/): How a mid-sized company uses AI presentations across departments: one company look, German and English decks, plain answers on data and how to start a rollout. --- ai-presentations.com is published by Slaide (https://www.slaide.de), a sole proprietorship run by Nathalie Scholl in Heilbronn, Germany. [How this site is written, checked and corrected](https://ai-presentations.com/editorial-policy/).